Content Migration Workshops now underway

A number of Content Migration Workshops are scheduled for this week. To register for a session, click on the date/time below:

In the Content Migration Workshops, you will be working independently on your content within the Site Manager system. Staff from the Marketing & Communications Department will be on hand to assist you. Please remember to bring the content you are working on with you on a jump drive.

If you signed up to attend a Content Migration Workshop and haven’t yet taken the Using Site Manager training, please reschedule your Content Migration Workshop for a later date. You will need to know how to access and use the system prior to attending the workshops.

You may attend as many Content Migration Workshop sessions as you like. Think of these workshops as two-hour blocks of time that you have set aside to work on migrating your content.

If you have questions, please contact Web Technologies at webmaster@evms.edu or call 757.446.7070.

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Site Manager IP address reminder

Just a reminder that the IP address to access Site Manager is:

174.143.26.80/terminalfour/

You must take the Using Site Manager training in order to receive your log-in credentials and access the system. To register for a session, please visit the Events Calendar.

If you have questions or are experiencing access issues, please contact Web Technologies at webmaster@evms.edu or call 757.446.7070.

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Basic content requirements to develop prior to site launch

As we explain during the Formatting Content for the New Web Templates training, all units (i.e., departments, programs, centers, institutes and offices) are required to have basic content ready in the Site Manager system prior to our launch date of June 27.

The basic content requirements include:

  • Unit List Content: Centers, Institutes, & Departments
    1-2 sentence description of department
  • Unit Landing Page Department Description
    Maximum 70 words synopsis if department’s education programs
  • Unit About Page
    Maximum 150 – 200 word description of department and education programs
  • Faculty and Staff
    Most field auto-populated
  • Unit Contact Us
    Physical address, mailing address, phone, email, fax

Keep in mind that if your department/program has both an education and research component, you’ll need to have the first three items prepared for both of those components.

To sign up for web training please visit the training calendar.

Thanks again for your participation in this process. If you have questions, please contact Web Technologies at webmaster@evms.edu or call 757.446.7070.

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REMINDER: Using Site Manager training to be completed prior to Content Migration Workshops

Just a quick reminder that you must take the Using Site Manager training prior to attending any Content Migration Workshops.

In Using Site Manager training, you will receive your log-in credentials and learn how to use the system.

In the Content Migration Workshops, you will be working independently on your content within the Site Manager system, and staff from the Marketing & Communications Dept. will be on hand to assist you.

If you signed up to attend a Content Migration Workshop and haven’t yet taken the Using Site Manager training, please reschedule your Content Migration Workshop for a later date.

Thanks again for your participation in this process. If you have questions, please contact Web Technologies at webmaster@evms.edu or call 757.446.7070.

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Web trainings scheduled this week

Using Site Manager, a hands-on training where you’ll learn how to use the new content management system, will be offered on the following dates and times:

As a reminder, you must complete the Using Site Manager training in order to receive your log-in credentials for the new content management system.

Writing for the Web is offered this Tuesday, May 15, 1:00-3:00. This class addresses basics and best practices for writing web content. Bring any work you’ve done so far on your content with you.

Our first Content Migration Workshop is planned for Wednesday, May 16, 1:00-3:00. Please come prepared with your content saved on a jump drive and be ready to work in the Site Manager system. Staff from Marketing & Communications will be on hand to assist you.

Formatting Content is scheduled for Thursday, May 17, 9:00-11:00. This class covers the new site structure and requirements. We’ll address ways that existing content can be modified or updated to fit the new page designs. Bring any work you’ve done so far on your content with you.

All trainings are held in the Brickell Medical Sciences Library Computer Classroom. Please refer to the training calendar for additional training dates and times.

We thank you for your participation in this process. If you have questions, please contact Web Technologies at webmaster@evms.edu or call 757.446.7070.

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Private Site update

The EVMS private site design is complete. iFactory, the website design vendor, sent HTML and CSS files to TerminalFour, on March 28, 2012. We are currently gathering additional discovery items needed by TerminalFour to implement the private site. We will be sending spreadsheets to individual departments to allow them to track all forms, services and policies needed on the site.

Discovery is scheduled to conclude on May 15, 2012, with the delivery of a technical functional specification from TerminalFour. The private site build is scheduled to begin immediately following.

Additional training specifically for the private site will be scheduled as we get closer to completion of the site build. As the private site build continues, we will be better able to inform the campus of important content migration and site launch dates.

We thank you for your participation in this process. If you have questions, please contact Web Technologies and webmaster@evms.edu or call 757.446.7070.

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Quick tips: writing for the web

In the Writing for the Web training, we cover best practices for writing content to be published online. As a refresher for those who have taken the course, and a primer for those yet to take it, we’ve provided a set of tips to help guide you.

  • Write for your audience.
  • Get to the point quickly.
  • Avoid ambiguity.
  • Reduce text by 50% (or as much as possible without making substantive changes to your content).
  • Use shorter, simpler sentences (aim for under 15 words).
  • Use short paragraphs (aim for 5 sentences or less).
  • Use active voice versus passive voice.
  • Use headings and subheadings to draw attention to key items or break up text.
  • Avoid abbreviations and acronyms whenever possible (MD, PhD, and other degrees are fine; anything else that requires an abbreviation or acronym should be called out first).
  • Use proper punctuation.
  • Break out content into bulleted lists.
  • One idea per paragraph.
  • Start with the conclusion (inverted pyramid).
  • Reduce word count (try to cut your existing content in half).
  • Consider the F-shaped layout pattern when deciding where to place content of importance.
  • Vary paragraph length to retain readers’ interest.

As a reminder, if you haven’t registered for web training yet, please do so as soon as possible at Please be sure to have your departmental representatives select training times online and register as soon as possible at http://blogs.evms.edu/calendar.html.

We thank you for your participation in this process. If you have questions or comments, contact Web Technologies at 446-7070 or email webmaster@evms.edu.

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Web trainings offered this week

This week, the following courses are available:

  • Writing for the Web, May 9, 10-12: This class addresses basics and best practices for writing new web content. Bring any work you’ve done so far on your content with you. Click here to register for this session.
  • Using Site Manager, May 10, 10-12:  In this hands-on training, you’ll learn how to use Site Manager, the new content management system. You must complete this class in order to receive your log-in credentials for the new content management system. We are offering this class on a number of different times and days throughout May and June. Click here to register for this session.
  • Formatting Content for Web Templates, May 11, 1-3:  This class covers the new site structure and requirements. We’ll address ways that existing content can be modified or updated to fit the new page designs. Bring any work you’ve done so far on your content with you. Click here to register for this session.

Trainings are held in the Brickell Medical Sciences Library Computer Classroom. Check the training calendar to review all scheduled times and dates.

If you have any questions, please contact Web Technologies at 446-7070 or via email at webmaster@evms.edu.

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New CMS log-in information to be provided during upcoming “Using Site Manager” trainings

Please remember that you must sign up and attend Using Site Manager training in order to receive your log-in credentials for the new content management system (CMS). Without your log-in credentials, you will not be able to begin migrating content. If you haven’t registered for Site Manager training yet, please do so by selecting a course below.

As always, we thank you for your participation in this process. If you have questions or comments, don’t hesitate to contact Web Technologies at 446-7070 or email webmaster@evms.edu.

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Additional clarification on web traffic reports

Last week, we distributed department-specific web traffic reports. The reports consisted of a MS Excel spreadsheet with either one or two tabs.

Everyone received the first tab, which detailed each department’s user traffic. This tab shows you which of your pages/content are viewed most frequently.

If you have a second tab in your report, titled “Top-ranked content,” this means that some of your department content is included within the top 90% of overall visitation to evms.edu. We are asking that any content included on that second tab be migrated to the new site prior to launch on June 27.

If you have additional questions on your report, contact Web Technologies at 446-7070 or email webmaster@evms.edu.

Or, feel free to bring your questions to an upcoming web training class. Remember to register at http://blogs.evms.edu/calendar.html.

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